How to Become a Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Secretaries and Administrative Assistants, Except Legal, Medical, and Executives earn a median salary of $47,540/year in the United States. Most positions require High school diploma or equivalent. The highest-paying states include District of Columbia, Massachusetts, Washington.
Where Secretaries and Administrative Assistants, Except Legal, Medical, and Executives have the most money left over after rent
Median pay minus estimated federal + state + FICA taxes, minus 12 months of rent at HUD's 2-bedroom Fair Market Rent. Darker green means more money left over each year. Hover any state for the breakdown.
View map data as a table
| State | Median (nominal) | Rent/mo (2BR) | Left after rent |
|---|---|---|---|
| North Dakota | $47K | $1,034 | $27K |
| Washington | $57K | $1,830 | $26K |
| Wyoming | $45K | $1,008 | $26K |
| Maine | $50K | $1,281 | $25K |
| Minnesota | $51K | $1,384 | $25K |
| Nebraska | $47K | $1,113 | $25K |
| New Mexico | $46K | $1,119 | $25K |
| Connecticut | $57K | $1,679 | $25K |
| Ohio | $46K | $1,188 | $24K |
| Rhode Island | $52K | $1,544 | $24K |
| Tennessee | $46K | $1,215 | $24K |
| Wisconsin | $48K | $1,202 | $24K |
| Indiana | $44K | $1,144 | $23K |
| Iowa | $45K | $1,064 | $23K |
| Missouri | $44K | $1,097 | $23K |
| South Dakota | $42K | $1,017 | $23K |
| District of Columbia | $60K | $2,146 | $22K |
| Idaho | $44K | $1,136 | $22K |
| Illinois | $48K | $1,407 | $22K |
| Kentucky | $44K | $1,110 | $22K |
| Michigan | $46K | $1,272 | $22K |
| Montana | $44K | $1,129 | $22K |
| New Hampshire | $48K | $1,528 | $22K |
| Pennsylvania | $46K | $1,351 | $22K |
| South Carolina | $45K | $1,263 | $22K |
| Vermont | $49K | $1,498 | $22K |
| Arizona | $48K | $1,437 | $22K |
| Delaware | $48K | $1,448 | $21K |
| Kansas | $42K | $1,066 | $21K |
| Nevada | $47K | $1,501 | $21K |
| North Carolina | $46K | $1,284 | $21K |
| Oregon | $52K | $1,555 | $21K |
| Texas | $45K | $1,415 | $21K |
| Utah | $47K | $1,350 | $21K |
| West Virginia | $40K | $1,008 | $21K |
| Alaska | $49K | $1,643 | $21K |
| Alabama | $42K | $1,085 | $21K |
| Oklahoma | $40K | $1,081 | $20K |
| Florida | $46K | $1,658 | $19K |
| Arkansas | $38K | $1,021 | $19K |
| Louisiana | $39K | $1,191 | $18K |
| Massachusetts | $58K | $2,347 | $18K |
| Virginia | $48K | $1,646 | $18K |
| Maryland | $49K | $1,795 | $17K |
| Mississippi | $37K | $1,077 | $17K |
| New York | $50K | $1,917 | $17K |
| Colorado | $49K | $1,832 | $17K |
| Georgia | $42K | $1,434 | $16K |
| New Jersey | $50K | $2,067 | $16K |
| California | $55K | $2,471 | $15K |
| Hawaii | $51K | $2,240 | $13K |
Education and training
Education requirements for this career vary by employer and specialization. Check the Bureau of Labor Statistics Occupational Outlook Handbook for the most current educational requirements, including typical degree levels, preferred fields of study, and any specialized training programs.
If you're aiming for a secretaries and administrative assistants, except legal, medical, and executive role, the typical entry-level education is High school diploma or equivalent. Hands-on experience through internships, entry-level positions, or structured training complements formal education.
Licensing and certification
Licensing and certification requirements vary by state and employer. Some roles in this field require professional licensure; others rely on voluntary certifications to demonstrate competence. Check with your state's relevant licensing board for specific requirements in your area.
What the day-to-day looks like
The daily work in this field involves a combination of technical skills, problem-solving, and collaboration. Work environments range from office settings to field locations depending on the specific role and employer. Most positions are full-time, with overtime availability varying by industry and seasonal demand.
Career progression
Career advancement typically follows a path from entry-level to experienced to senior to management. Specialization, additional certifications, and advanced degrees can accelerate progression and unlock higher-paying roles. The salary difference between the 25th and 75th percentile for this occupation gives a realistic picture of the earnings growth you can expect over a career.
Salary progression
Highest paying states
| State | Median salary | Employment |
|---|---|---|
| District of Columbia | $60K | 11,800 |
| Massachusetts | $58K | 37,750 |
| Washington | $57K | 31,710 |
| Connecticut | $57K | 22,650 |
| California | $55K | 158,630 |
| Rhode Island | $52K | 5,200 |
| Oregon | $52K | 23,150 |
| Minnesota | $51K | 31,330 |
| Hawaii | $51K | 7,020 |
| New Jersey | $50K | 65,960 |
Where the jobs are
The highest-paying state for secretaries and administrative assistants, except legal, medical, and executives is District of Columbia at $59,910/year, that's $12,370 above the national median. But higher pay often comes with higher costs. Before assuming the top-paying state is the best financial move, check the full affordability breakdown for District of Columbia.
The pay gap between the highest and lowest-paying states is $22,570. That spread sounds dramatic, but cost-of-living differences offset much of it. A secretaries and administrative assistants, except legal, medical, and executive making $37,340 in Mississippi may have more purchasing power than one making $59,910 in District of Columbia if rent and local prices differ enough.
By employment volume, the states with the most secretaries and administrative assistants, except legal, medical, and executive jobs are California (158,630 workers), Texas (149,650 workers), New York (122,490 workers). High employment numbers mean more job openings, more employer competition for talent, and usually more leverage when negotiating salary. States with fewer workers in the field may pay less but also have less competition for positions.
For the full state-by-state comparison with salary percentiles, cost-of-living adjustment, and rent affordability for secretaries and administrative assistants, except legal, medical, and executives, see the complete salary data page.
Salary negotiation
When negotiating salary for this role, the most effective approach is to know the BLS percentile range for your specific location. If you're at the 25th percentile with 5+ years of experience, you have a strong case for a market adjustment. Competing offers, specialized skills, and willingness to relocate are the most common negotiation levers.
What the data doesn't tell you
BLS salary data provides a reliable national picture, but actual compensation can vary based on employer size, industry sector, and geographic location within a state. The percentile breakdown on AffordMap salary pages gives a more nuanced view than the median alone.
See the full salary picture
Percentile breakdown, cost of living, rent burden, and purchasing power for secretaries and administrative assistants, except legal, medical, and executives in every metro.
View Secretaries and Administrative Assistants, Except Legal, Medical, and Executive salaries →Frequently asked questions
How much does a secretaries and administrative assistants, except legal, medical, and executive make?▼
The median secretaries and administrative assistants, except legal, medical, and executive salary in the United States is $47,540 per year ($23/hour). Entry-level positions start around $33,280, while experienced professionals earn up to $66,350.
What education do you need to become a secretaries and administrative assistants, except legal, medical, and executive?▼
Most secretaries and administrative assistants, except legal, medical, and executive positions require High school diploma or equivalent. Requirements vary by state and employer. Check with your state's licensing board for specific requirements.
What is the job outlook for secretaries and administrative assistants, except legal, medical, and executives?▼
Check the Bureau of Labor Statistics Occupational Outlook Handbook for the latest employment projections for secretaries and administrative assistants, except legal, medical, and executives.
What are the highest paying states for secretaries and administrative assistants, except legal, medical, and executives?▼
The highest paying states for secretaries and administrative assistants, except legal, medical, and executives are District of Columbia ($59,910), Massachusetts ($57,940), Washington ($57,330), Connecticut ($57,210), California ($55,400). Salaries vary significantly by location due to cost of living and local demand.